VHIT Vendor Selection Disclosure

As part of VHIT's Vendor Selection Disclosure, CIT opened a period to accept questions related to the VHIT selection process. All questions were received and gathered until December 31, 2010 and have been posted below along with official a response. Questions and their responses will be available until February 28, 2011.

QUESTION 1: Who was on the CIT selection committee?

The Physician Advisory Committee consisted of 13 PPCPs and office managers from across the Commonwealth of Virginia. The 13 PPCPs included internal medicine, family practice, pediatrics, and OB-GYN specialties. The PAC members were gathered from throughout the Commonwealth including: Fairfax, Martinsville, Nassawadox, Newport News, Radford, Richmond, Roanoke, and Woodbridge.

QUESTION 2: What were the start and ending dates for each of your five Stages?

The period for which each of the stages took place were as follows:

  • Stage 1: February 2010
  • Stage 2: Mid-February 2010 to Late- February 2010
  • Stage 3: Mid-February 2010 to Mid-March 2010
  • Stage 4: Late-March 2010 to Early June 2010
  • Stage 5: Early-June 2010 to Ongoing

QUESTION 3: What vendors/products were eliminated at each Stage?

In accordance with our agreement with the vendors who participated in the Vendor Selection Process, CIT cannot disclose information of the EHR vendors other than our Solution Partners. CIT is able to state that at each of the number of vendors who met the requirements for each stage are as follows:

  • Stage 1: 200+
  • Stage 2: 77
  • Stage 3: 65
  • Stage 4: 9
  • Stage 5: 4

QUESTION 4: What authoritative source (web address, vendor questionnaire, etc.) did CIT use to determine which products were CCHIT-2008 Certified?

CIT used the most up-to-date information available from CCHIT’s Certification lists to determine CCHIT certifications.

QUESTION 5: What authoritative source did CIT use to determine which products were Preliminary ARRA Certified?

CIT used the most up-to-date information available from CCHIT’s Certification lists to determine CCHIT certifications.

QUESTION 6: What authoritative source did CIT use to determine which products were Pre-market 2011 CCHIT Certified?

CIT used the most up-to-date information available from CCHIT’s Certification lists to determine CCHIT certifications.

QUESTION 7: What authoritative source did CIT use to determine which products had ASP/SaaS capability?

CIT contacted the EHR vendors and received information regarding the ASP/SaaS EHR offerings.

QUESTION 8: As of what date did CIT determine [certificaiton levels]?

Certification levels of EHR vendors were reviewed prior to the release of the RFQ in March 2010.

QUESTION 9: At the beginning of the selection process, what potential vendors were based in the state of Virginia?

Information of Virginia-based EHR vendors was not collected at the beginning of the Vendor Selection Process as it was not a requirement. The RFQ contained questions that asked for company headquarters as well as offices closest to or within the Commonwealth of Virginia.

QUESTION 10: Since CIT is funded by the state of Virginia for the purpose of improving business in the state, did CIT contact potential vendors in the state to verify their qualifications and Certification status?

CIT did not contact individual companies with regards to their CCHIT certification status. CIT used the most up-to-date information available from CCHIT’s Certification lists to determine CCHIT certifications.

QUESTION 11: Since at least 2 of the 3 selected products of the “Preferred Partners” are not currently capable of meeting the federal “Meaningful Use Final Rule” while some of the rejected products are well beyond these requirements, is CIT willing to do the right thing for Virginia doctors and vendors alike by identifying all products that meet the MU Final Rule and the ASP/SaaS capability as “Preferred Partners” in this effort to bring state-of-the-art technology to Virginia healthcare?

All four of VHIT’s Solution Partners are certified as ONC-ATCB 2011/2012 Complete EHRs.

During the period of the Vendor Selection Process, the Meaningful Use Final Rule had not yet been finalized or released. The Vendor Selection Process ended in June 2010 and the Meaningful Use Final Rule was released in July 2010. ONC-ATCB Certification Bodies were not authorized until September 2010.

As such, CIT was unable to use ONC-ATCB 2011/2012 Certification as part of the Vendor Selection Process criteria. In our effort to identify those EHR solutions that were expected to achieve ONC-ATCB 2011/2012 Certification, CIT set criteria that required an EHR solution to have achieved one or more of the following CCHIT certifications:

  • Fully CCHIT 2008
  • Preliminary ARRA
  • Pre-market 2011 CCHIT

The certification status of EHR solutions was compared to the most up-to-date information available from CCHIT’s Certification lists to determine CCHIT certifications during the Vendor Selection Process.