Center for Innovative Technology
CIT's SBIR/STTR Funding News
Supporting the Federal R&D Small Business Community
September 2014
In This Issue
Upcoming SBIR/STTR Deadlines
SBIR Webinar Series
Rural SBIR Workshops
Pre-Recorded SBIR Webinar Training
National NIH SBIR Conference in Albuquerque, NM
National SBIR Conference In Austin, TX
Solicitation News
CIT's SBIR / STTR Support
CIT's GAP Funds
Helpful Web Sites
Join Our Mailing List!

NIH and NSF SBIR/STTR Training Approaching!

CIT's Fall NIH SBIR/STTR workshop is next week, Sept.16-18 in Charlottesville, VA -- one, two and three day training options available (each day is a 1/2 day session delivered in AM and PM for flexible scheduling). Ideal for those planning to submit for the December 2014 or April 2015 NIH deadlines.
Our Fall NSF SBIR/STTR workshop is Oct. 7 in Arlington, VA and features a short presentation and networking with an NSF SBIR/STTR Program Manager. Ideal for those planning to submit for the December NSF SBIR/STTR deadline.   
Both sessions above are low cost and include special rates for univeritypersonnel.  REGISTER SOON TO SAVE YOUR SEAT!
Sept. 16-18:  NIH SBIR/STTR Proposal Prep, Charlottesville, VA
Oct. 7:  NSF SBIR/STTR Proposal Prep, Arlington, VA
Oct. 8:  Eligibility Requirements for SBIR/STTR WEBINAR
Oct. 16: SBIR/STTR Award Compliance for Recipients WEBINAR
Oct. 28: SBIR Proposal Prep Tips Session, Abingdon, VA
Oct. 29: SBR Proposal Prep Tips Session, Wytheville, VA
Oct. 30: SBIR Proposal Prep Tips Session:  Danville, VA
Dec. 11: SBR/STTR As A Funding Source for PostDocs & Grad Students WEBINAR
Complete Details Below.  Hope to see you out there!
Robert Brooke
Director, Federal Funding Programs
Center for Innovative Technology

Upcoming SBIR/STTR Solicitation Deadlines

    •  Opens November 2, Closes December 2, 2014
    • Solicitation Details to be released soon.  Closes December 2014

NIH SBIR/STTR Proposal Prep Workshop -- Charlottesville, VA 

NIH SBIR/STTR Proposal Prep Workshop
September 16-18, 2014 -- Charlottesville, VA
Three Half-Day Sessions -- pick the times that fit your schedule!  


Sept. 16 -- Day 1: SBIR/STTR Intro & Proposal Planning:
Attend Day 1 to learn the basics of SBIR and STTR funding, how agencies vary, the amount of funding available, what it takes to qualify, how to start the early planning stages of your proposal (doing your homework), and the options available for university postdocs, grad students, university faculty, and small businesses. PLAN EARLY - it takes about 9 months to receive funding after proposals are submitted. Ideal for those in the early stages of their research want to learn about future funding options. 


Sept. 17 -- Day 2: NIH SBIR/STTR Proposal Prep:
 Attend Day 2 to learn details on applying to the NIH SBIR and STTR funding programs. Learn what goes into each section of a proposal, how to interact with the NIH, understand how your proposals are reviewed and scored, and how to include key information in a very small amount of space. A great way to learn basic proposal writing techniques! 


Sept. 18 - Day 3: Budgeting, Electronic Submissions & Commecialization Plan Tips:

Attend Day 3 to learn the commercialization aspects of writing a compelling SBIR or STTR proposal as well as a short session on budgeting. Also covered is the Electronic Submission process for NIH SBIR/STTR grants -- not always easy for first timers! 


Event Times:  

Each day will present a half day session twice -- Morning Session from 8:30AM-noon, and Afternoon Session from 1-5PM.  Attend the session the fits your schedule.

A Networking lunch will be served from noon-1PM for all to enjoy.  



Virginia Based University PostDocs/Researchers/Personnel:

-One day only: $20

-Two Days only: $40

-All three days: $45


Virginia based Small Tech Firms:

-One day only: $45

-Two Days only: $65

-All three days: $75


All Others:-$150 per person


Note:  Registrants will be contacted in advance of the training to verify which sessions and times you plan to attend.


Location:  Omni Hotel, 212 Ridge McIntire Rd., Charlottesville, VA

Discount room rates available. 


REGISTER:  Click HERE to register 
Questions:  Robert Brooke,, 703-689-3080

NSF SBIR/STTR Proposal Prep Workshop -- Arlington, VA 

How to Win SBIR/STTR Awards, w/ Emphasis on NSF
Oct. 7, Arlington, VA, 2014 

CIT is pleased to collaborate with Arlington County Economic Development to present a full day workshop on the Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) grant programs. While all agencies will be discussed, this session will have special focus on the National Science Foundation program. With a deadline of early December, this workshop is timed to help you learn about and write a compelling proposal.


NSF's 9 key program areas of interest include Education Technologies & Applications, Information & Communications Technologies, Semi-Conductors & Photonic Devices and Materials, Electronic Hardware, Robotics & Wireless Technologies, Advanced Manufacturing & Nanotechnology, Advanced Materials & Instrumentation, Chemical & Environment Technologies, Biological Technologies, and Smart Health & Biomedical Technologies.  


Learn how to plan for, write, and apply for SBIR/STTR at this in depth one day workshop. Come to this workshop and be prepared!     


8:30AM-12:00PM: SBIR/STTR Policy & Strategy (Morning)

  • Understanding SBIR/STTR from the Applicant's Perspective
  • Background and Requirements
  • Schedules and Agencies
  • Project Objectives (acceptable vs non acceptable)
  • Agency Differences (these matter -- a lot)
  • Why Should You Decline To Pursue SBIR?
  • The Bid/No Bid Statistics
  • General Principals and Advice

12:00-12:30PM:  Tips from NSF SBIR/STTR Program Manager

12:30-1:15:  Networking Lunch Provided 

1:15PM-5:00 PM: The SBIR/STTR Application Process (Afternoon)

  • Proposal/Grant Writing Basics ("ground truth")
  • SBIR/STTR Proposals Are Different
  • Before You Write (doing the homework)
  • Crafting NSF SBIR/STTR Proposals: Evaluation Criteria; Reviewers (decision making in review panels); Common Proposal Elements; Varying Proposal Elements; Summary/Abstract; Specific Aims/Objectives; Project Plans (research design & methods); Qualifications To Perform; Commercialization Plans; Finishing & Publishing Applications.
  • Why Many Proposals Fail; Improving Your Chances
  • An Ordered Process / Checklist
  • When You Don't Win / When You Do
  • Phase II (what Phase I applicants need to know)
  • Principals of Winning



-Virginia Technology Firms: $70 per person

-Virginia based University Researchers: $40 per person

-Non-Virginia based firms and universities: $125 per person


Instructor: John Davis, SBIR Resource Center


Location Host:  

Arlington County Economic Development

1100 N. Glebe Road, 15th Floor, Arlington, VA

METRO Accessible from the Ballston Metro Station (Orange Line)


Contact:   Robert Brooke, CIT, 703-689-3080




Eligibility Requirements for SBIR/STTR -- WEBINAR
Oct. 8, 1:00-2:30PM Eastern

Eligibility requirements for SBIR/STTR can get confusing - everyone has their own specific situation that needs to be analyzed to ensure that eligibility requirements are met. This is particularly true for those engaging with a university, are using a Primary Investigator from the university, if the business has outside investors, if the PI is or is not employed full time by the small business, if there is a collaboration with another small business (joint venture), etc. Rules are different for SBIR and STTR in some cases, and even differ in some aspects from one agency to the next. This webinar will cover the rules for you to consider if your company is eligible to apply for SBIR/STTR. Instruction by BBC ETC

Cost: (includes light lunch)

-Virginia Companies & Univ. Researchers: $10 per person;

-All others: $25 per person

Questions: Robert Brooke,


SBIR/STTR Compliance for Recipients -- WEBINAR
Oct. 16, 1:00-2:30PM Eastern 

You've won your award. Now your task is to manage the funds you've received not only to stay in compliance with government regulations, but to direct your business in an organized manner. This webinar provides information on how to set up and manage procurement policies, payroll, employee leave and other internal controls that are necessary for success.  Instruction by BBC ETC


-Virginia based firms & Virginia based Univ. Researchers: $10 per person;

-All others: $25 per person

Questions: Robert Brooke,


SBIR/STTR as a Funding Source for PostDocs & Grad Students -- WEBINAR
Dec. 11, 1:00-2:30PM Eastern

If planned for correctly, these programs can be a great way to fund the continued research of PostDocs and Graduate Students as they exit the university.  Webinar covers: Investigating new sources of grant funding; Pursuing applied research; Commercializing research discovery; Investigating career opportunities for grad students & Postdocs; Considering starting a company; Eligibility requirements for SBIR and STTR; Strategies using SBIR/STTR to take your technology with you; When do you need to apply?; What's next? Presented by Andrea Johanson of BBC ETC.


- Virginia University Postdocs/Grad Students/Researchers: Free

- All Others:  $20 per person 



SBIR/STTR Propsal Prep Tips Sessions

SBIR/STTR Proposal Prep Tips Sessions
Oct. 28, Abingdon, VA
Oct. 29, Wytheville, VA
Oct. 30, Danville, VA
Each session is 9:00AM-2:00PM and includes Lunch


CIT is proud to present this special Rural SBIR Training series. Each session presents an intro to CIT's funding sources (Federal Funding Assistance, GAP Seed Fund, Commonwealth Research Commercialization Fund) and discuss local resources to support early stage entrepreneurs. The bulk of the event will provide an overview of the SBIR/STTR programs, detailed discussion of the funding available, who the participating agencies are, how Contracting and Granting agencies differ in SBIR/STTR, and tips for companies to follow as they write their proposals.

Presented by the SBIR Resource Center.


TIme:  9AM-2:00PM at each location

Cost: $15 per person (includes light lunch)

Questions:, 703-689-3080



SBIR/STTR Webinar Training

Pre-Recorded SBIR/STTR Webinars
Available for Viewing

DOD/NSF Submission Checklist--Recorded Webinar 

Price:  Virginia Firms/Researchers:  $15, $35 all others 


SBIR/STTR Background and Overview--Recorded Webinar

Price:  Virginia Firms/Researchers FREE, $25 all others.


SBIR/STTR Phase I Project Scope (What do Phase I projects look like?) --Recorded Webinar

Price:  Virginia Firms/Researchers FREE, $25 all others.


"Building a Lean High Quality Team for Your Start-up"-- Recorded Webinar

Learn How to Make Your Small Team More Compelling in your Grant

Price:  Virginia Firms/Researchers $15, $35 all others.


"Essentials of Effective SBIR/STTR Commercialization Plans"

Price:   Virginia Firms/Researchers $15, $35 all others


For More Info on Each Session or to Register:



National NIH SBIR Conference, Oct. 21-23, Albuquerque, NM

National NIH SBIR Conference

Albuquerque, NM 

Oct. 21-23, 2014

EARLY BIRD Rates End Sept. 19th!

The 16th Annual NIH Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Conference will be held in Albuquerque, NM on October 21 - 23, 2014. This year's three day conference, "Land of Achievement: Extending the Reach of Science with the SBIR/STTR Programs," will be hosted by the University of New Mexico Health Sciences Center 
(   At this event, you will hear presentations from NIH program staff and other experts, gain opportunities for one-on-one meetings with staff representing most NIH Institutes and Centers, and be invited to a "Pitch Fest" networking reception.  This conference will feature workshops and interactive sessions that will assist you in the funding process. Check out the 2014 conference website ( for more specifics about the agenda, speakers and session offerings. The conference will include three tracks "Navigating through SBIR/STTRs," "Circumventing the Hurdles," and "Path to Commercialization."   
Click HERE to Register  
National SBIR Conference, Nov. 11-13, 2014 Austin, TX

National SBIR Conference

In conjunction with the Defense Energy Conference

Austin, TX 

Nov. 11-13, 2014

A chance to meet with SBIR program managers from all 11 participating agencies and hear discussions about proposal writing, agency missions, tips for success, and more. One on one meetings available. Early bird rates end Sept. 15 - be sure to register early if you plan to attend. Special discount for companies less than three years old and pre-revenue: 


Interact with government SBIR/STTR program managers and staff, industry leaders and veteran SBIR/STTR awardees to learn how to access SBIR/STTR, build partnerships, and create successful commercialization strategies. Opportunities include Roundtable discussions, 1-on-1 meetings, and Conference sessions. SBIR Conference attendees receive online access to 1-1 SBIR Meeting Site.


For more information and to register:



Solicitation News


NIH/CDC SBIR Contracts Solicitation

The National Institutes of Health (NIH) and the Centers for Disease Control and Prevention (CDC) has issued their 2015-1 SBIR Contracts Solicitation which opens to receive proposals on August 15, 2014 and closes November 5, 2014. This NIH/CDC SBIR contracts solicitation is a separate and independent offering from NIH and is not connected to their 2014-2 Omnibus SBIR/STTR Grants solicitation that is open for most of the calendar year (with 3 separate receipt dates). There are important differences between the NIH/CDC SBIR Contracts solicitation and the NIH's year long omnibus Grants solicitation. The contracts solicitation is much smaller, the topics are different and are much more focused, and are for SBIR only. In the NIH SBIR Contracts solicitation, proposals are only accepted if they respond specifically to a research topic, and there is only 1 receipt date. Also the NIH contracts solicitation has a different set of rules and does not use for submission or guidance. In fact, proposal submission must be done via hard copy, so allow ample time for proposal delivery. 

New this year is the availability of a Direct to Phase II option (bypasses Phase I) which is only available for selected topics. NIH continues its Fast Track Initiative (combined Phase I & II) for selected topics. The solicitation is available through FedBizOpps at or at the NIH site at

where you can get additional information and download the solicitation in either Word or PDF formats.


DOD SBIR & STTR Pre-Release

The DoD has issued a prerelease of their FY2014.3 SBIR solicitation with offerings from the Army (2 topics), Navy (3 topics), DARPA (6 topics), and DTRA (8 topics). Concurrently the DoD issued their prerelease of the 14.B STTR with topics from DARPA (4), DTRA (5), and MDA (4). The solicitations open and proposals will be accepted starting September 22, 2014 and closes October 22, 2014. at 6:00am EST. Between August 21 and September 21, 2014 you may talk directly with the Topic Authors to ask technical questions about the topics. Their contact information is listed in each topic description page. For reasons of competitive fairness, direct communication between proposers and topic authors is not allowed starting September 22, 2014, when DoD begins accepting proposals for these two solicitations. The DoD SBIR solicitation can be downloaded from their site at and the STTR



Dept. of Energy Releases SBIR/STTR topics 

The Department of Energy (DOE) has released the topics for their upcoming FY-2015 (R1) SBIR/STTR Solicitation scheduled to be released August 11, 2014, and close October 14, 2014. A letter of intent was required by September 02, 2014. There are a total of 26 topics in this release and they may change prior to the official opening of the solicitation. The DOE offers their topics to be your choice of SBIR or STTR. DOE hosted two webinars for this solicitation. Solicitation information and the webinar recordings are available at


NIH's National Institute on Drug Abuse (NIDA) Opens 1 Topic SBIR

The NIH's National Institute on Drug Abuse (NIDA) opened a 1 topic contracts solicitation (on their own), officially titled "156 Development of a Standardized Electronic Cigarette for Clinical Research." which opened June 23, 2014 and closes September 30, 2014, 4:30PM Eastern Time.  NIH's Contracts solicitation is very different from their omnibus Grants solicitation that is open all year (with 3 receipt dates). Amongst the differences to note is the submission method for NIDA's (and the NIH's contracts solicitation). It is via hard copy only, not electronically via and eRA commons. NOTE: Although there is no electronic submission for this SBIR opportunity, you still MUST register first with the SBA's SBIR company registry

The solicitation is available on FedBizOpps HERE.



The U.S. Department of Agriculture (USDA) via their National Institute of Food and Agriculture (NIFA) opened its FY-2015 SBIR solicitation (funding No. USDA-NIFA-SBIR-004553) on June 20, 2014, and modified on June 25, 2014, with a closing date of October 2, 2014. This FY-2015 solicitation is very similar to last year.   The USDA SBIR program is grants based and for the submission process.


The USDA's two program priority areas are: 1) Agriculturally-related Manufacturing Technology; 2) Energy Efficiency and Alternative and Renewable Energy.

The NIFA Societal Challenge Areas are: 1) Global Food Security and Hunger; 2) Climate Change; 3) Sustainable Bioenergy; 4) Childhood Obesity; and 5) Food Safety. Special consideration will be given to applications that address one of these priorities under the Project Narrative, item (2) under subsection 3.3.3.-Field 8, Responsiveness to USDA SBIR Program Priorities and Societal Challenge Areas.

USDA Topics Areas Are:  8.1-Forests and Related Resources; 8.2-Plant Production and Protection - Biology; 8.3-Animal Production and Protection; 8.4-Air, Water and Soils; 8.5-Food Science and Nutrition; 8.6-Rural and Community Development; 8.7-Aquaculture; 8.8- Biofuels and Biobased Products; 8.12-Small and Mid-Size Farms; 8.13-Plant Production and Protection - Engineering.  The USDA solicitation provides guidance to the relationship of Societal Challenge Areas to the actual Technical Topics. 

The solicitation is available from the USDA SBIR web site  The funding announcement and provisions for proposal submissions are on


National Science Foundation SBIR

The NSF's SBIR solicitation is available for viewing. Their STTR solicitation will also be posted soon.  The SBIR will officially open on Nov. 2 and will close on Dec. 2.  Advance communication with the appropriate SBIR program manager is suggested to validate a fit with the topic.  To view the current NSF SBIR solicitation go to



CIT Supports Virginia's SBIR/STTR Community:

CIT provides valuable assistance to Virginia companies submitting Phase I and Phase II SBIR/STTR proposals, including:

  • SBIR strategy consultation
  • Low cost Phase I, Phase II, and Phase III proposal training and review courses
  • Discounts with proposal consultants (proposal prep & proposal review)
  • Discounts on proposal preparation software
  • Referral to law firm for free IP and patent consultation
  • VC/Angel Capital "Readiness" review
  • Discounts and referrals for federal cost accounting solutions and CPA services
  • Funding assistance for select companies seeking their first Phase I and/or Phase II award (to help pay for some of the above services) -- pending application approval and availability of funds.  Six week lead time before deadline is required so PLAN AHEAD!
  • Pre-Recorded SBIR Webinars are available HERE.
For more information, or to request a
SBIR/STTR propposal assistance application form, contact: 
Robert Brooke of CIT at 703-689-3080, 
CIT GAP Funds:


CIT's GAP Funds helps close the funding gap between "friends and family" and early-stage equity investment for Virginia-based technology companies. CIT's GAP Fund identifies and makes funds available to seed-stage technology firms with a high potential for commercialization, rapid growth and downstream private-equity financing.  Companies who have received SBIR financing may be strong candidates for CIT's GAP fund and/or other 3rd party financing. 


For more information, visit:  

Helpful SBIR websites for review:



Robert Brooke
Director, Federal Funding Programs
Center for Innovative Technology
2214 Rock Hill Rd., #600
Herndon, VA 20170